All projects are prone to different problems and fail for different reasons. In order to minimize the chances of a project failing to meet its objectives the following factors become particularly important:
- Clearly defined goals: the general project philosophy or general mission of the project and a commitment to these goals on the part of the project team members.
- Competent project manager: a skilled project manager who has the necessary interpersonal, technical and administrative skills.
- Top-management support: enabling communication to all concerned parties
- Competent project team leaders: the selection of and training of project team members, who between them have the skills necessary to support the project technically.
- Sufficient resource allocation: money, personnel, logistics etc. which are available for the project in the required quantity.
- Adequate communications channels: sufficient information is available on project objectives, status, changes, organizational conditions and client’s needs
- Control mechanisms: these monitor actual events and recognize deviations from the plan
- Feedback capabilities: all parties should be able to review the project’s status and make suggestions and corrections through formal feedback channels or review meetings
- Responsiveness to clients: all potential users of the project are concerned which are kept up to date on the project’s status.
- Trouble-shooting mechanisms: a set of procedures to tackle problems when they arise, can trace them back to their root cause and resolve them.
- Project staff continuity: the continued involvement of key personnel over the project life cycle.
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